ScreenSteps is a powerful enterprise knowledge management system priced at $239/month per user – making it prohibitively expensive for small businesses, teams, and personal use. Most users don't need the complex features and steep learning curve that ScreenSteps requires.
Folge is the best ScreenSteps alternative for 2026 – a privacy-first desktop application that works offline, offers 7 export formats, and costs $89 once instead of $239/month per user. Whether you're creating SOPs, training materials, or customer support guides, Folge gives you unlimited customization, advanced editing tools, and integrations with Confluence, Notion, and WordPress – all with a one-time payment that includes every future update.
As a European alternative to ScreenSteps, Folge prioritizes your privacy with 100% local data storage and GDPR compliance.
Folge has a very transparent pricing strategy with three versions. Use the free version for as long as you want, or upgrade for a one-time price to a personal license.
Are you a business and need more flexibility and features? The business license lets you reuse licenses for your employees.ScreenSteps starts at $239/month/user.
For lesser features and restricted access, you'll likely pay hundreds of dollars to ScreenSteps annually, which is very expensive.
When using Folge, you can personalize every part of your guide. It all begins with capturing, where you can choose to capture only the window you are working with, a particular area, or the entire screen - and you can switch between these modes quickly. Once your process is recorded, you start customizing and editing images.
The Image Editor offers an extensive range of tools to modify your screenshots as required: WYSIWYG editor, nest steps, create multi-image steps, add new steps on the fly from new captures, existing images, clipboard content or have no-image steps.
Utilize one of the multiple tools to add context to your screenshots. You can adjust each tool as desired: colors, widths and special attributes: Rectangle, Ellipse, Lines, Various Arrows, brush, text (any font/color), step numbers, blur/highlight/magnify/orc/crop.
Finally export your guide in one of many formats: PDFs/Docs/PPTs/two HTMLs/JSONs/MDs and more coming. Add logos; utilize custom CSS; brand colors; localize; add borders to images and more.
Give Folge a try, it's free forever up to 5 guides and PDF exports.
One price, all features: no recurring fees, upgrade charges, no bad surprises. Your data is with you forever.
$89 once vs $2,868/year per user. ScreenSteps' $239/month pricing is unrealistic for small teams and personal use. With 5 users, save over $14,000 in the first year alone. No subscription fatigue.
Folge is intuitive and easy to learn – unlike ScreenSteps' complex enterprise interface. A full-featured desktop app for Mac and Windows. Capture any program, work offline, faster performance.
Your data never leaves your computer. Perfect for sensitive workflows, HR processes, and confidential client work. GDPR-compliant European alternative.
7 export formats (PDF, Word, PowerPoint, HTML, Markdown, JSON), OCR text recognition, custom CSS, unlimited fonts and colors. Direct integrations with Notion, Confluence, and WordPress included at no extra cost.
Folge is a desktop application. Download and use it for free forever or upgrade for lifetime features and support.
The Gold Standard Of Guide Creation
Folge is the best ScreenSteps alternative for 2026. Unlike ScreenSteps' expensive $239/month per user pricing, Folge is a full-featured desktop application for Mac and Windows that costs $89 once, works offline, offers 7 export formats (PDF, Word, PowerPoint, HTML, Markdown, JSON), and includes all future updates. Your data stays 100% private on your computer.
Folge costs $89 (€75) as a one-time payment with all future updates included forever. ScreenSteps costs $239/month per user ($2,868/year). For a team of 5 users, ScreenSteps costs $14,340/year while Folge costs $89 once. You'll save $14,251 in the first year alone, and $14,340 every year after. No subscription fatigue, no per-user charges.
No. ScreenSteps doesn't offer a free version and has very high pricing of $239/month per user, making it unattractive for small businesses and personal usage. Folge's free version gives you 5 guides with full PDF export and complete desktop capture capabilities – free forever.
Folge is a privacy-first desktop application for creating step-by-step guides, tutorials, and documentation. It's a European alternative to ScreenSteps that works offline, stores data locally on your computer (not in the cloud), and offers 7 export formats. Folge integrates with Confluence, Notion, and WordPress, and includes advanced features like OCR text recognition, custom CSS, unlimited fonts, and comprehensive annotation tools.
Yes, especially if ScreenSteps' $239/month per user pricing is too expensive. Folge is specifically designed as an affordable ScreenSteps alternative with enterprise-grade features. You get automatic capture, annotations, sharing, offline access, 7 export formats (PDF, Word, PowerPoint, HTML, JSON, Markdown), advanced customization, OCR text recognition, and direct integrations with Confluence, Notion, and WordPress. The best part? Pay $89 (€75) once instead of $239/month per user, with all future updates included forever.
Yes. Unlike ScreenSteps which stores your data on their cloud servers, Folge is 100% private – all your guides and screenshots stay on your local computer. This makes Folge ideal for sensitive workflows, employee training with confidential information, client processes, and HR documentation. Folge is GDPR-compliant and developed in Europe with privacy as a core principle.
Yes. Folge is a native desktop application that works completely offline. Unlike ScreenSteps which requires an internet connection and cloud access, you can create, edit, and export guides with Folge without any internet access. Perfect for secure environments, traveling, or situations where cloud access is restricted.
Yes! Folge has direct native integrations with Notion, Confluence, and WordPress – allowing you to export and publish your guides directly to these platforms. ScreenSteps does not offer native integrations with these tools. This makes Folge the perfect choice for teams already using Confluence for internal documentation, Notion for knowledge bases, or WordPress for public-facing help centers.
