Technical Writing Best Practices Checklist

Learn the best writing practices for technical documents. Our checklist teaches you how to write in an engaging tone of voice, use visuals, and make documents more accessible.
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1. Clarify Your Message

Before you begin writing, take the time to determine the purpose and scope of your message.

2. Use Plain Language

When possible, use plain language to communicate complex ideas or processes.

3. Target Your Audience

Consider who your audience is and tailor your message accordingly.

4. Break Up Text

Use paragraphs, headings, lists, and other formatting techniques to make your text easier to read.

5. Use Short Sentences

Limit sentences to 20 words or less to make them easier to digest.

6. Include Examples and Visuals

Use examples and visuals to illustrate concepts or processes.

7. Proofread and Edit

Take the time to review your document for grammar, spelling, and other errors before sending it out.

8. Get Feedback

Ask for feedback from peers or other stakeholders to ensure accuracy and clarity.
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